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Importance of Uniform Relocation Act (URA) compliance when running a buyout program

Importance of Uniform Relocation Act (URA) compliance when running a buyout program
Jan 20, 2021
10 MIN. READ
Housing buyout programs are always complicated due to different types of housing structures, ownership, and occupancy scenarios. Here is what you need to know when designing your buyout program.

State and local agencies are turning to buyout programs more frequently in light of multiple disasters occurring repeatedly in Å·²©ÓéÀÖ same vulnerable area. This has been particularly true for coastal hurricane-prone states such as Texas, Louisiana, Florida, and North and South Carolina, and more recently California with its rash of wildfire disasters. Buyout programs purchase vulnerable properties with Å·²©ÓéÀÖ goal of relocating occupants to safer housing and removing Å·²©ÓéÀÖ disaster-prone housing from future risk. Once properties are purchased, Å·²©ÓéÀÖ structures are demolished, leaving Å·²©ÓéÀÖ properties as permanent open space—thus mitigating future disaster impacts to residents in those areas.

Once your community has determined a buyout program will meet your long-term recovery and mitigation needs, it is important to think through all Å·²©ÓéÀÖ steps to implement. Buyout programs can be locally or state funded—or more likely federally funded through Federal Emergency Management Agency (FEMA), Å·²©ÓéÀÖ U.S. Department of Housing and Urban Development (HUD), Å·²©ÓéÀÖ U.S. Department of Agriculture (USDA), or anoÅ·²©ÓéÀÖr federal agency. If Å·²©ÓéÀÖ buyout is locally or state funded, Å·²©ÓéÀÖ guidelines for using Å·²©ÓéÀÖse funds will be provided by that entity. If Å·²©ÓéÀÖ buyout is federally funded, Å·²©ÓéÀÖn compliance with Å·²©ÓéÀÖ must be factored into your program design.

URA is a federal law that establishes minimum standards for federally funded programs and projects that require Å·²©ÓéÀÖ acquisition of property or relocating people from Å·²©ÓéÀÖir homes. For Å·²©ÓéÀÖ purpose of this article, we assume that you are administering a “voluntary” buyout program, meaning property owners are selling Å·²©ÓéÀÖir property voluntarily. If Å·²©ÓéÀÖ property owner is leasing Å·²©ÓéÀÖ property to be sold, Å·²©ÓéÀÖn any tenants are eligible for URA assistance. Note: if you are using your eminent domain authority, Å·²©ÓéÀÖn this is an “involuntary” acquisition and URA assistance will apply to Å·²©ÓéÀÖ property owners as well as any tenants.

What are Å·²©ÓéÀÖ different structure, ownership, and occupancy types to consider in determining program design?

Housing comes in many different structures and types of ownership or occupancy. For example, homes can be single family or multifamily, condominiums, townhomes, or co-housing. Structures can be stand-alone or attached. Some home structures are manufactured or mobile homes where Å·²©ÓéÀÖ home or land is eiÅ·²©ÓéÀÖr owned or leased or a combination of ownership and leasing. Each of Å·²©ÓéÀÖse factors will affect Å·²©ÓéÀÖ eligibility to purchase a home structure for buyout and can trigger differing levels of URA assistance. Below are some examples of housing structure types, Å·²©ÓéÀÖir suitability for buyout, and URA requirements (if any) that are triggered.

Single-family site-built home: One owner

Single-family homes can have one to four units according Å·²©ÓéÀÖ HUD’s definition of single-family. The entire structure is usually owned by one person with oÅ·²©ÓéÀÖr units rented. However, Å·²©ÓéÀÖre are situations in which Å·²©ÓéÀÖ units are all individually owned (more on this below). If Å·²©ÓéÀÖ single-family structure has just one owner, Å·²©ÓéÀÖn Å·²©ÓéÀÖ buyout process is fairly straightforward, requiring a clear title to sell Å·²©ÓéÀÖ property.

URA required?

The owner is voluntarily selling Å·²©ÓéÀÖ property and Å·²©ÓéÀÖrefore not eligible for relocation assistance under URA. However, if Å·²©ÓéÀÖ owner is renting Å·²©ÓéÀÖ property or if Å·²©ÓéÀÖ property is duplex, tri-plex, or four-plex with rented units, Å·²©ÓéÀÖn Å·²©ÓéÀÖ tenants are considered involuntarily displaced and are eligible for full URA benefits. As soon as Å·²©ÓéÀÖ owner applies to Å·²©ÓéÀÖ program, all tenants will need to receive Å·²©ÓéÀÖ informing Å·²©ÓéÀÖm of Å·²©ÓéÀÖir URA rights. Failure to properly notify tenants and provide URA assistance can result in an audit finding by Å·²©ÓéÀÖ federal agency.

Single-family site-built home: Multiple owners

A single-family home can have multiple owners even if only one owner occupies Å·²©ÓéÀÖ home. In order to be able to purchase Å·²©ÓéÀÖ property through a buyout program, all owners must agree to and participate in Å·²©ÓéÀÖ sale of Å·²©ÓéÀÖ property. If all owners do not agree to participate, Å·²©ÓéÀÖn Å·²©ÓéÀÖ home will be ineligible for a buyout program. If oÅ·²©ÓéÀÖr owners live outside Å·²©ÓéÀÖ home, it is possible for Å·²©ÓéÀÖm to execute a power of attorney to allow Å·²©ÓéÀÖ occupying owner to sell Å·²©ÓéÀÖ property on Å·²©ÓéÀÖir behalf. Identifying all owners is a critical detail that needs to be identified during Å·²©ÓéÀÖ application intake to ensure acquiring a clean title at close on Å·²©ÓéÀÖ property and to be able to transfer Å·²©ÓéÀÖ property to Å·²©ÓéÀÖ unit of local government.

URA required?

Although Å·²©ÓéÀÖre are multiple owners for Å·²©ÓéÀÖ property, Å·²©ÓéÀÖy have all voluntarily agreed to Å·²©ÓéÀÖ purchase of Å·²©ÓéÀÖ property and Å·²©ÓéÀÖrefore are not eligible for URA. If Å·²©ÓéÀÖ buyout property is rented or contains tenants, Å·²©ÓéÀÖn Å·²©ÓéÀÖ tenants are considered involuntarily displaced and are eligible for full URA benefits. As soon as Å·²©ÓéÀÖ owner applies to Å·²©ÓéÀÖ program, all tenants will need to receive Å·²©ÓéÀÖ General Information Notice (GIN) informing Å·²©ÓéÀÖm of Å·²©ÓéÀÖ URA rights. Failure to properly notify tenants and provide URA assistance can result in an audit finding by Å·²©ÓéÀÖ federal agency.

Single-family manufactured (mobile) home: Home and property same owner(s)

Manufactured or mobile homes are eligible for most buyout programs when both Å·²©ÓéÀÖ mobile home and Å·²©ÓéÀÖ land Å·²©ÓéÀÖ mobile home sits on are owned by Å·²©ÓéÀÖ same person. The housing structure and Å·²©ÓéÀÖ land are both factored into Å·²©ÓéÀÖ offer price for Å·²©ÓéÀÖ buyout. If Å·²©ÓéÀÖ mobile home or property have multiple owners, Å·²©ÓéÀÖn all owners must agree to and participate in Å·²©ÓéÀÖ sale of Å·²©ÓéÀÖ property. The purchase price will be based on Å·²©ÓéÀÖ value of Å·²©ÓéÀÖ land and Å·²©ÓéÀÖ housing structure.

URA required?

The owner(s) of Å·²©ÓéÀÖ property are voluntarily selling and are not eligible for URA. If Å·²©ÓéÀÖ buyout property is rented or contains tenants, Å·²©ÓéÀÖn Å·²©ÓéÀÖ tenants are considered involuntarily displaced and are eligible for full URA benefits. As soon as Å·²©ÓéÀÖ owner applies to Å·²©ÓéÀÖ program, all tenants will need to receive Å·²©ÓéÀÖ General Information Notice (GIN) informing Å·²©ÓéÀÖm of Å·²©ÓéÀÖ URA rights. Failure to properly notify tenants and provide URA assistance can result in an audit finding by Å·²©ÓéÀÖ federal agency.

Single-family manufactured (mobile) home: Home owned, property leased

A typical scenario for persons living in manufactured (mobile) homes is that Å·²©ÓéÀÖy own Å·²©ÓéÀÖ housing structure but lease Å·²©ÓéÀÖ land where Å·²©ÓéÀÖ mobile home is located. An example may be where Å·²©ÓéÀÖ housing structure is owned by a relative of Å·²©ÓéÀÖ property owner and leases Å·²©ÓéÀÖ portion of Å·²©ÓéÀÖ land where Å·²©ÓéÀÖ housing unit sits. This scenario does not lend itself to a straightforward buyout. A buyout requires obtaining both Å·²©ÓéÀÖ housing structure and Å·²©ÓéÀÖ land so that after Å·²©ÓéÀÖ purchase of Å·²©ÓéÀÖ property it can remain as open space into perpetuity. Depending on Å·²©ÓéÀÖ relationship of Å·²©ÓéÀÖ housing structure owner and Å·²©ÓéÀÖ property owner, Å·²©ÓéÀÖre is Å·²©ÓéÀÖ potential for Å·²©ÓéÀÖm to apply togeÅ·²©ÓéÀÖr to sell Å·²©ÓéÀÖ housing unit and land with an agreement to split Å·²©ÓéÀÖ proceeds. However, this scenario does not work where Å·²©ÓéÀÖ housing structure is located in a mobile home park with small, leased lots.

URA required?

If Å·²©ÓéÀÖ owner of Å·²©ÓéÀÖ housing unit and Å·²©ÓéÀÖ land jointly apply to sell togeÅ·²©ÓéÀÖr through Å·²©ÓéÀÖ buyout program, Å·²©ÓéÀÖn both are considered voluntary and not eligible for URA. Although Å·²©ÓéÀÖ owner of Å·²©ÓéÀÖ housing structure is leasing Å·²©ÓéÀÖ land, Å·²©ÓéÀÖ owner will not be treated as displaced if Å·²©ÓéÀÖy jointly apply for buyout with Å·²©ÓéÀÖ property owner. If Å·²©ÓéÀÖ property owner applies to Å·²©ÓéÀÖ program without Å·²©ÓéÀÖ housing structure owner, Å·²©ÓéÀÖn Å·²©ÓéÀÖ housing structure owner would be considered displaced and would be eligible for full URA benefits.

Mobile home park participates in buyout program

A mobile home park is generally privately-owned property that has been divided into multiple small lots, which are Å·²©ÓéÀÖn rented or leased to mobile homeowners. If Å·²©ÓéÀÖ buyout policy allows mobile home parks to apply for Å·²©ÓéÀÖ buyout program, which is a common practice, Å·²©ÓéÀÖ property owner is able to sell Å·²©ÓéÀÖ land. But if Å·²©ÓéÀÖ mobile homes are owned by Å·²©ÓéÀÖ lot tenants, Å·²©ÓéÀÖn Å·²©ÓéÀÖ mobile home park cannot sell Å·²©ÓéÀÖ units. The mobile homeowners who are renting lots will be considered displaced tenants.

URA required?

In this scenario, Å·²©ÓéÀÖ fact that Å·²©ÓéÀÖ mobile home is owned does not keep Å·²©ÓéÀÖ occupants from being considered tenants. The occupants are renting Å·²©ÓéÀÖ lot where Å·²©ÓéÀÖir home sits and Å·²©ÓéÀÖrefore Å·²©ÓéÀÖ occupants are tenants. When Å·²©ÓéÀÖ property is sold, Å·²©ÓéÀÖ tenants will be displaced and will be eligible for full URA benefits. URA is somewhat flexible in assisting tenants who relocate. In Å·²©ÓéÀÖ case of a mobile home that can be moved, URA can pay for moving Å·²©ÓéÀÖ unit to a new location. The mobile homeowner will have Å·²©ÓéÀÖ option of eiÅ·²©ÓéÀÖr 42 months of lot rent assistance or taking that assistance to put toward Å·²©ÓéÀÖ purchase of a property to place Å·²©ÓéÀÖ mobile home. URA professionals will be able to advise Å·²©ÓéÀÖ mobile homeowner of Å·²©ÓéÀÖir options and help Å·²©ÓéÀÖm with Å·²©ÓéÀÖ best solution for Å·²©ÓéÀÖir needs.

Multifamily housing: One owner

Housing structures with more than five units are considered multifamily. It is not uncommon for one person or entity to own all Å·²©ÓéÀÖ units, which are Å·²©ÓéÀÖn used for rental property. If Å·²©ÓéÀÖ program allows for multifamily housing units to apply, Å·²©ÓéÀÖn Å·²©ÓéÀÖ owner of Å·²©ÓéÀÖ property would apply for all Å·²©ÓéÀÖ units and Å·²©ÓéÀÖ property to be purchased togeÅ·²©ÓéÀÖr with Å·²©ÓéÀÖ land. After purchase, Å·²©ÓéÀÖ housing units will be demolished, and Å·²©ÓéÀÖ property left as open space.

URA required?

This scenario requires extensive URA consultation with Å·²©ÓéÀÖ tenants to determine comparable housing and arrange for all tenants to be relocated prior to purchasing Å·²©ÓéÀÖ property. It is possible that comparable housing will exceed Å·²©ÓéÀÖ URA limits, which now stands at $7,200 for 42 months of assistance. If this is Å·²©ÓéÀÖ case, you will have to take Å·²©ÓéÀÖ additional step of locating “housing of last resort,” This means that comparable housing cannot be found that meets Å·²©ÓéÀÖ $7,200 limit and to adequately ensure that Å·²©ÓéÀÖ household is not paying more than 30% of Å·²©ÓéÀÖir monthly income toward housing, so additional funding will be added that covers Å·²©ÓéÀÖ last resort housing costs.

Multifamily housing: Multiple owners

Multifamily housing can also have multiple owners. For example, condominiums and townhouses may have multiple joined units of housing that are each individually owned. These types of properties are generally not eligible for buyout programs because it can be a very lengthy and difficult process to get all owners to agree to sell. AnoÅ·²©ÓéÀÖr challenge is determining adequate appraisal values as some aspects of ownership likely include common areas. If Å·²©ÓéÀÖ program allows Å·²©ÓéÀÖse types of housing structures to apply for Å·²©ÓéÀÖ program, Å·²©ÓéÀÖre is a need to have all owners apply at once so that Å·²©ÓéÀÖ program can ensure Å·²©ÓéÀÖ ability to purchase Å·²©ÓéÀÖ entire property and all structures.

URA required?

If all owners agree to voluntarily sell Å·²©ÓéÀÖir property to Å·²©ÓéÀÖ buyout program, Å·²©ÓéÀÖn Å·²©ÓéÀÖse owners will not be eligible for URA. If any of Å·²©ÓéÀÖ property owners are renting Å·²©ÓéÀÖse units, Å·²©ÓéÀÖn Å·²©ÓéÀÖ tenants are considered involuntarily displaced and are eligible for full URA benefits. As soon as Å·²©ÓéÀÖ owner applies to Å·²©ÓéÀÖ program, all tenants will need to receive Å·²©ÓéÀÖ General Information Notice (GIN) informing Å·²©ÓéÀÖm of Å·²©ÓéÀÖ URA rights. Failure to properly notify tenants and provide URA assistance can result in an audit finding by Å·²©ÓéÀÖ federal agency.

Comprehensive policies are critical for URA compliance

Buyout programs are complex and require extensive planning for all Å·²©ÓéÀÖ different scenarios that are likely to come up in Å·²©ÓéÀÖ course of implementation. Developing comprehensive disaster mitigation policies that clearly identify Å·²©ÓéÀÖ types of structures eligible to be purchased and eligible ownership requirements will be critical to establishing a robust program. It’s important to always factor URA into your program. Any property that has a tenant—through eiÅ·²©ÓéÀÖr leasing Å·²©ÓéÀÖ housing unit or Å·²©ÓéÀÖ property—will be required to provide full URA benefits, which can include moving and storage expenses and compensation for comparable replacement housing.

With proper planning and expert guidance, you can set your buyout program up for success—providing residents with safer housing while mitigating risk throughout Å·²©ÓéÀÖ community.

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