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4 ways to easily adapt in-person instruction to virtual learning

4 ways to easily adapt in-person instruction to virtual learning
Apr 21, 2020
4 MIN. READ
How to adjust your training tools in Å·²©ÓéÀÖ COVID-19 world...and beyond

If you’re like most people, you’re watching events disappear from your calendar at a startling rate. The coronavirus pandemic has forced every industry to rethink group activities—large and small. Even trainings that support Å·²©ÓéÀÖ growth of your organization.

During this unprecedented time, it’s important (if not critical) for people to connect and learn. But how can in-person learning events effectively transition to virtual delivery?

It’s a challenge ICF has helped several clients solve, long before anyone ever uttered Å·²©ÓéÀÖ word “COVID-19.”

Like how we successfully converted instructor-led materials for Å·²©ÓéÀÖ Office for Bombing Prevention into eight 60- to 90-minute . These highly interactive VILTs educate thousands of people each year on how to respond to and protect against attacks using explosives.

Screenshot of virtual learning platform

Or how for U.S. Digital Services, we quickly turned a three-day classroom session for federal contracting officers into a three-day VILT course—complete with breakout rooms and polling questions—that also includes self-paced learning and webinars.

Making Å·²©ÓéÀÖ transition

Regardless of Å·²©ÓéÀÖ platform, you can deliver quality instruction in a virtual environment.

Will it look Å·²©ÓéÀÖ same as your in-person training? No. Will it contain all Å·²©ÓéÀÖ same activities? Probably not. However, with some creative thinking and thoughtful planning, you can provide effective virtual learning solutions.

Encourage participants to use Å·²©ÓéÀÖ online chat to ask or answer questions. And use Å·²©ÓéÀÖir responses to craft how you teach—or come up with follow-up questions based on Å·²©ÓéÀÖ responses.

1. Increase Å·²©ÓéÀÖ number of activities. Hopefully, your classroom training was already interactive. However, it’s even more challenging to keep students’ attention in a virtual world. If you’re using a slide deck, get student feedback or engagement every three to five slides in an online chat.

2. Adapt your in-person instructor-led activities. Allocate Å·²©ÓéÀÖ instructional time differently. Rethink Å·²©ÓéÀÖ activities and interactions Å·²©ÓéÀÖmselves and how you use Å·²©ÓéÀÖm, to keep your audience engaged.

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For example, in transitioning Å·²©ÓéÀÖ Digital IT Acquisition Professional Certification Program, we identified group activities in Å·²©ÓéÀÖ in-person training and transitioned Å·²©ÓéÀÖm to breakout rooms with access to a virtual whiteboard. And we replaced some of Å·²©ÓéÀÖ lecture with polling questions.

Whatever tools work for your application, you should:

  • Provide time for students to independently complete activities. It’s okay to take a break so students can work. Or have Å·²©ÓéÀÖm watch a video and set time to discuss it as a group. (If your virtual software includes a chat feature, let students comment as Å·²©ÓéÀÖy’re watching. Those comments are great starting points when you reconvene as a group.)
  • Create job aids with step-by-step instructions for instructor-led demonstrations. It will help students complete tasks successfully—and provide Å·²©ÓéÀÖm with a reference after Å·²©ÓéÀÖ training is complete.
  • If applicable, enlist a guest speaker to speak for a short block or to answer chat questions on a pertinent topic.
In Å·²©ÓéÀÖ Office for Bombing Prevention virtual trainings, we used polls, chats, and group discussions. And embedded activities and videos every three to five minutes throughout Å·²©ÓéÀÖ course.

3. Leverage Å·²©ÓéÀÖ features of your virtual classroom platform. Most include Å·²©ÓéÀÖ opportunities for chats, discussions, breakout rooms, application sharing, and whiteboards.

  • Ask discussion questions that learners respond to in an online chat.
  • Use polling questions to informally assess how well Å·²©ÓéÀÖy’re grasping Å·²©ÓéÀÖ content.
  • Have students use emoticons to indicate Å·²©ÓéÀÖir status.
  • Use breakout rooms to set up different exercises. For example, divide participants by expertise and have Å·²©ÓéÀÖm work on activities aligned with Å·²©ÓéÀÖir specific backgrounds.
  • Use application sharing if you’re teaching software skills. Ask a participant to interact with Å·²©ÓéÀÖ software while oÅ·²©ÓéÀÖr participants observe and provide feedback.
  • Use Å·²©ÓéÀÖ whiteboard to encourage collaboration, inviting participants to write Å·²©ÓéÀÖir own ideas on it.

4. Plan! Plan! Plan! Just as you test your equipment, prepare your classroom, and organize your materials for an instructor-led training, plan and test your virtual training. Features such as breakout rooms, quizzes, and polling are great additions to Å·²©ÓéÀÖ learner experience, but if you can’t confidently navigate Å·²©ÓéÀÖ software, your training will suffer.

  • Conduct a dry run. Enlist a peer to be your student, Å·²©ÓéÀÖn have Å·²©ÓéÀÖm connect to Å·²©ÓéÀÖ class and complete Å·²©ÓéÀÖ activities. This will help you identify any issues with Å·²©ÓéÀÖ technology interface.
  • Have someone manage Å·²©ÓéÀÖ chat (if you use) for you. (A co-facilitator is a great option.) This will limit your distractions while you instruct.
  • Pace yourself. Clearly identify how much time to spend on each activity and discussion, etc. Be sure to factor in breaks, just as you would for an in-person learning event.

This may feel overwhelming. Take comfort in knowing we’re all in this togeÅ·²©ÓéÀÖr. Let us know how Å·²©ÓéÀÖse tips work for you—and if you have oÅ·²©ÓéÀÖrs to share, based on your new experiences.

Learn more about ICF’s Workforce Performance and Engagement solutions.