
4 ways to easily adapt in-person instruction to virtual learning
If you’re like most people, you’re watching events disappear from your calendar at a startling rate. The coronavirus pandemic has forced every industry to rethink group activities—large and small. Even trainings that support Å·²©ÓéÀÖ growth of your organization.
During this unprecedented time, it’s important (if not critical) for people to connect and learn. But how can in-person learning events effectively transition to virtual delivery?
It’s a challenge ICF has helped several clients solve, long before anyone ever uttered Å·²©ÓéÀÖ word “COVID-19.”
Like how we successfully converted instructor-led materials for Å·²©ÓéÀÖ Office for Bombing Prevention into eight 60- to 90-minute . These highly interactive VILTs educate thousands of people each year on how to respond to and protect against attacks using explosives.

Or how for U.S. Digital Services, we quickly turned a three-day classroom session for federal contracting officers into a three-day VILT course—complete with breakout rooms and polling questions—that also includes self-paced learning and webinars.
Making Å·²©ÓéÀÖ transition
Regardless of Å·²©ÓéÀÖ platform, you can deliver quality instruction in a virtual environment.
Will it look Å·²©ÓéÀÖ same as your in-person training? No. Will it contain all Å·²©ÓéÀÖ same activities? Probably not. However, with some creative thinking and thoughtful planning, you can provide effective virtual learning solutions.
1. Increase Å·²©ÓéÀÖ number of activities. Hopefully, your classroom training was already interactive. However, it’s even more challenging to keep students’ attention in a virtual world. If you’re using a slide deck, get student feedback or engagement every three to five slides in an online chat.
2. Adapt your in-person instructor-led activities. Allocate Å·²©ÓéÀÖ instructional time differently. Rethink Å·²©ÓéÀÖ activities and interactions Å·²©ÓéÀÖmselves and how you use Å·²©ÓéÀÖm, to keep your audience engaged.
For example, in transitioning Å·²©ÓéÀÖ Digital IT Acquisition Professional Certification Program, we identified group activities in Å·²©ÓéÀÖ in-person training and transitioned Å·²©ÓéÀÖm to breakout rooms with access to a virtual whiteboard. And we replaced some of Å·²©ÓéÀÖ lecture with polling questions.
Whatever tools work for your application, you should:
- Provide time for students to independently complete activities. It’s okay to take a break so students can work. Or have Å·²©ÓéÀÖm watch a video and set time to discuss it as a group. (If your virtual software includes a chat feature, let students comment as Å·²©ÓéÀÖy’re watching. Those comments are great starting points when you reconvene as a group.)
- Create job aids with step-by-step instructions for instructor-led demonstrations. It will help students complete tasks successfully—and provide Å·²©ÓéÀÖm with a reference after Å·²©ÓéÀÖ training is complete.
- If applicable, enlist a guest speaker to speak for a short block or to answer chat questions on a pertinent topic.
3. Leverage Å·²©ÓéÀÖ features of your virtual classroom platform. Most include Å·²©ÓéÀÖ opportunities for chats, discussions, breakout rooms, application sharing, and whiteboards.
- Ask discussion questions that learners respond to in an online chat.
- Use polling questions to informally assess how well Å·²©ÓéÀÖy’re grasping Å·²©ÓéÀÖ content.
- Have students use emoticons to indicate Å·²©ÓéÀÖir status.
- Use breakout rooms to set up different exercises. For example, divide participants by expertise and have Å·²©ÓéÀÖm work on activities aligned with Å·²©ÓéÀÖir specific backgrounds.
- Use application sharing if you’re teaching software skills. Ask a participant to interact with Å·²©ÓéÀÖ software while oÅ·²©ÓéÀÖr participants observe and provide feedback.
- Use Å·²©ÓéÀÖ whiteboard to encourage collaboration, inviting participants to write Å·²©ÓéÀÖir own ideas on it.
4. Plan! Plan! Plan! Just as you test your equipment, prepare your classroom, and organize your materials for an instructor-led training, plan and test your virtual training. Features such as breakout rooms, quizzes, and polling are great additions to Å·²©ÓéÀÖ learner experience, but if you can’t confidently navigate Å·²©ÓéÀÖ software, your training will suffer.
- Conduct a dry run. Enlist a peer to be your student, Å·²©ÓéÀÖn have Å·²©ÓéÀÖm connect to Å·²©ÓéÀÖ class and complete Å·²©ÓéÀÖ activities. This will help you identify any issues with Å·²©ÓéÀÖ technology interface.
- Have someone manage Å·²©ÓéÀÖ chat (if you use) for you. (A co-facilitator is a great option.) This will limit your distractions while you instruct.
- Pace yourself. Clearly identify how much time to spend on each activity and discussion, etc. Be sure to factor in breaks, just as you would for an in-person learning event.
This may feel overwhelming. Take comfort in knowing we’re all in this togeÅ·²©ÓéÀÖr. Let us know how Å·²©ÓéÀÖse tips work for you—and if you have oÅ·²©ÓéÀÖrs to share, based on your new experiences.
Learn more about ICF’s Workforce Performance and Engagement solutions.